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How Visitor Management Kiosks can help your Education Facility

Enhance security, streamline processes, and improve visitor experiences

Education facilities, like schools and universities, strive to provide a secure and safe learning environment for all their students, staff, and the entire school community. Knowing who is onsite at all times plays a crucial role in this. Keeping track of who is onsite can be challenging when using traditional paper-based processes that can be time-consuming, prone to errors, and lack the ability to track and monitor visitor and contractor activities efficiently. To overcome these challenges educational facilities are replacing manual processes with automated processes using visitor management kiosks. In this article, we will explore how visitor management kiosks can help your education facility and improve the overall operational efficiency.

What is a Visitor Management Kiosk and How Do They Work?

Visitor management kiosks can streamline and automate the check-in process when students, staff, visitors, and contractors arrive on site. The self-service solution is very easy to use. On arrival, regular users like students and staff can simply scan their passes to check in. Visitors and contractors will need to enter details using the touch screen, like their name, contact details, the company they are representing, who they are visiting, the reason for their visit, and any other relevant details. Visitor management kiosks come with a camera for photo capture and a commercial label printer, so visitors can print a self-adhesive badge before entering the facility. To exit visitors can simply scan their badge and check out to advise that they have left the site.

Education facilities find that the visitor management kiosks are a great support for busy reception areas as they can reduce wait times, and are ideal when placed at unmanned entrances. Security teams like the convenience of digital reports, especially evacuation reports in the case of an emergency when they need to know exactly who is on site.

Advantages of Using Visitor Management Kiosks

Let’s take a look at the many advantages that visitor management kiosks can provide to your education facility.

Streamline the Check-in Process Saving Time

Visitor management kiosks can streamline the check in process for everyone that visits your education facility. We’ve already mentioned how user-friendly the check in process can be for students, staff, and visitors alike so it is easy to see how an automated process can save time and reduce wait times. A fast streamlined check in process not only enhances efficiency but can also leave a really positive first impression on visitors and contractors showing that you value their time and prioritise their safety too.

Reduce Errors

Visitor management kiosks help to reduce errors as users enter their details themselves. When information is recorded digitally it eliminates the need for manual data entry which is when potential errors can occur especially if a visitor’s handwriting is eligible.

Real-time Monitoring and Tracking

Visitor management kiosks allow education facilities to monitor and track visitors and contractors on site in real-time. The application software can capture detailed information about each visitor and contractor, including check-in and check-out times, the reason for their visit, and the areas they accessed. In case of an emergency or a security breach, the security team can quickly access relevant information and act accordingly. Real-time monitoring and tracking also allow education facilities to quickly identify any irregularities and respond promptly to any incidents.

Provide Valuable Insights

Visitor management kiosks can capture so many valuable insights that can assist education facilities to make decisions in the best interest of their students, staff, and visitors. For example, the data collected can be used to determine peak times which can help with staffing requirements, resource allocation, and security measures. The data can also be used to identify potential areas of improvement to increase operational efficiency, pinpoint recurring issues or bottlenecks in the visitor management process, and allow for continuous refinement.

Enhance security measures

As mentioned above, visitor management kiosks provide security teams with so much real-time information at their fingertips to aid in keeping their educational facility safe and secure. The comprehensive reports provide access to who is on site at any given time, the reason for their visit plus a range of other details. In addition, visitor management kiosk applications can also be linked to existing databases, enabling real-time background checks and tracking of visitor history. This proactive approach to security can minimise the risk of unauthorized entry, protect students and staff, and create a safer learning environment.

Visitor Management Kiosks for Education Facilities

Our most popular visitor management kiosk is the KIO190VRT. This 19” touch screen kiosk incorporates a high definition camera for photo capture, an industrial label printer for visitor passes, stereo speakers, and a QR or barcode scanner which are all neatly integrated within the tamperproof housing.

An alternate option is the KIO-LITE-190P countertop kiosk. The clever modular design of this kiosk incorporates options for a high definition camera with tamper-proof housing, thermal label printer, stereo speakers, and QR code or barcode scanner – all of which are compactly and securely integrated.

Regardless of the style of visitor management kiosk you choose to streamline your check in process, each of these options are robust with industrial grade components to withstand high-traffic areas. The screens have 10-point multi-touch technology, and edge-to-edge glass for ease of cleaning plus come with a 3-year RTB warranty.

InTouch Screens

InTouch Screens are a trusted Australian supplier of touch screen monitors and kiosks. We have provided touch screen solutions to a range of education facilities Australia wide. We are trusted by;

❤️ La Trobe University
❤️ Western Sydney University
❤️ Macquarie University
❤️ Knox Grammar
❤️ Australian National University
❤️ And high schools around the country

With so many security and safety benefits available, it’s only a matter of time before every school, university, and other educational facilities in Australia have visitor management kiosks to greet all their visitors on site.

If you would like to learn more about how visitor management kiosks can streamline processes in your education facility, please don’t hesitate to get in touch with our sales team. Drop them a line at [email protected] or call 1300 557 219 today.